Company Vehicle Use Agreement Template

We reserve the right to revoke or assign company vehicles at our discretion. Our company car policy describes our policies for the use of company cars. A “company car” is any vehicle that our company assigns to employees to cover their transportation needs for their workstations. Functional cars are part of our company and we want to make sure our employees use them properly. Make your company car policies or other policies for all your employees available anytime and anywhere! If an employee needs to verify a policy or submit a car accident report form or maintenance report, they can refer to the application instead of a complicated and tedious paper form. Employees can add a signature and images to the digital form to ensure everything is covered. Start with the free plan and see how easy it is to improve compliance and standardize operations. Make sure boarding is smooth from day one. It`s easy to download all existing documents, PDF files, media and web services (YouTube, Dropbox, Google Drive or your corporate website). You can divide all the material into sections or chapters, so that staff can easily follow again. In addition, the end of the courses is totally visual, so tracking progress is easy for employees and managers – training is ongoing and means that employees can easily continue where they left off. Create quiz questions to make sure your employees understand the content covered. An employee who has a company car is allowed to drive the company car outside of working time, but must follow our company car policy at all times.

Employees to whom a company car can be assigned can be categorized into three categories: If you have not received a company vehicle and think you need it, contact HR. We want to make sure that all our employees are safe at work and respect the legality of our company. For these reasons, we`ll do: Clock Assessment – Determine the value of a vehicle by multiplying each single-use trip by $1.50. This corporate car policy model is ready to adapt to your business needs. Use this as a starting point for developing your employment policy. Our company car policy clearly describes who has the right to obtain a company car, what conditions are needed, what rules must be followed, what disciplinary measures are taken in case of non-compliance and much more. If you have any questions about company car policy, talk to your direct manager or staff representative. When an employee uses a corporate vehicle for personal use, it is a taxable ancillary benefit.

Personal use includes commuting to and from work, running groceries or the possibility for a spouse or family member to use the vehicle. Make sure you regularly send feedback surveys to all your employees – and no, an annual evaluation is not enough. Send a survey at the time of boarding, after a meeting, after a corporate event or another time — check the feedback and act it to verify an employee`s satisfaction. Add a field of proposal that employees can access at any time. We take detailed records of our company cars with manufacturing date and mileage. A car found to be too old or with high mileage is “removed from service.” [Company name] [authorized/not the personal use of corporate vehicles on a case-by-case basis]. Personal use includes the use of the vehicle for personal shopping between business activities, commuting between the workplace and the home, or using the vehicle outside of business hours.